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Jasco moves to Google Apps – saves costs, empowers the business

06 June 2016
As an organisation that delivers end-to- end Information Communication Technology (ICT) solutions to its

customers, it is important for the Jasco Group to leverage technology to improve its own efficiencies,

enhance performance, heighten competitiveness and cut costs. Jasco turned to Grove Group, a premier

Google Apps Partner, to assist them to move to Google Apps for Work across the organisation. Although

recently implemented, Jasco is already realising significant savings on software licences, desktop

devices, backups and archiving, plus significantly reduced data centre and support costs.

“It’s true that change is the only constant and it’s important for businesses to keep abreast of change to

avoid becoming irrelevant in today’s business world. As a smart technology and solutions partner known

for delivering converged ICT offerings for carriers and enterprises across the telecoms, communications,

IT infrastructure, security and fire sectors, it made strategic sense for us to adopt leading technology and

integrate this into our portfolio,” says Paul Fick, Chief Technology Officer for Jasco Group, Enterprise.

Moving into the future

“We chose Google as our solution suite as it offers us the flexibility and affordability that has become the

norm today. For example, with a 12-month licensing cycle, we have the ability to scale up or down, and

given the weakness of our currency, the much lower dollar cost was very attractive. Our decision simply

makes good business sense,” Fick notes.

Aside from the attraction of massive savings, Jasco decided to move to a cloud-based solution instead of

expanding internal data centres and back-end systems for internal operations. Furthermore, it will provide

Jasco with the opportunity to showcase Google Apps’ capabilities and benefits in a real, working

environment.

“As many of our people use Google Apps every day in their personal lives, the move is a natural

progression that requires no specific architecture or hardware to implement. Across the organisation we

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are now using Google Sheets and Docs to collaborate on projects and

tasks. We’ll be using Google Slides in our boardrooms and leveraging off the fact that, for whatever we

need, there’s a Google app available,” Fick explains.

Denis Fry, Director of Cloud & Operations at Grove Group, shares his insights on the partnership with

Jasco: “It is always exciting to work with companies that have a passion for technology, that want to work

in the ‘now’ and not in the ‘then’ era. Jasco is certainly such an organisation. The biggest challenge that

we faced in executing the implementation project was the urgency with which the new service had to be

delivered. The required services had to be deployed to all Jasco’s users in all its locations internationally

in under eight weeks. The combined team, consisting of Jasco’s IT team and Grove’s experienced

resources in various locations, deployed the required services within the given timelines, meeting their

tight deadline.”

Empowering the organisation

The deployment included on-site management and training yet the learning curve was not steep, as most

people are familiar with the Google Mail interface from personal experience. Jasco reported that people

were excited about going the Google route once they realised that they would have access to data and

the applications from anywhere. Employees are now able to collaborate on web-based documents in their

browsers, and can make changes that other authorised users can see in real-time. By having data in the

cloud, email attachment round-trips are eliminated and this reduces frustrations for teams who need to

work together efficiently.

“From an IT perspective, we’ll be able to spend more time innovating, and less time keeping the lights on

and the software and hardware updated. As Google launches new features, users will automatically get

these improvements when the browser is refreshed,” adds Fick.

Mobile applications are also updated in the background, which is a distinct benefit for us as with

traditional technology and ‘software plus services’, client software can hinder innovation. Once back-end

systems can support new features, even then users don’t benefit from new functionality in those

environments until the software on their computers and mobile phones have been upgraded, which can

be a labour intensive exercise.

“We also look forward to faster collaboration and greater cooperation across teams and offices,” Fick

concludes.